Emergency Management Information for Parents/Caregivers (2021)
|Key risks for our school||We plan for events such as fires, earthquakes and pandemics, extreme weather, and any other situation where the school is unsafe.|
|Incident Management Team||Scott Haines Principal
Graeme Smith Deputy Principal: 03 5446099 ext. 823
Fiona Crump Deputy Principal: 03 5446099 ext. 824
Main Office: 03 5446099 ext. 810
If no contact is made please phone 027 5446099
|Preparing for and practising our plan||Activities and systems, we have in place to support our emergency management planning and response include:·
|Emergency Information||At Waimea College we take the safety of our students and staff seriously. Our responsibility includes identifying and reducing potential risks, preparing for, and responding to emergencies, and managing the recovery from crisis situations that affect our students, staff, and the school environment.
It is essential for the school to plan for emergency events so that you will know where your teenager will be and how we will be looking after them. For your convenience, emergency information is available on the school website (on the home page there will be an emergency message/update) or in hard copy at Reception.
Your co-operation is necessary to ensure that we can manage situations that involve the safety of the more than 1800 people who make up our school community on any given day. We need your help in ensuring that we have up-to-date information on any issues that may affect your teenagers’ wellbeing. We also need your up-to-date contact details to contact you at any time, including how to get hold of you in the case of an emergency or school closure. Up-to-date contact details for you include street and email addresses and your phone numbers (mobile, home and work). If we cannot contact you, it is important we have the contact information for those who have your authority to make decisions relating to your teenager in an emergency.
We trust you appreciate that it is better that we prepare for these eventualities before they occur rather than as they are happening. You can now update your details via the Parent Portal (instructions have been emailed or please contact the Main Office to update your details – 544 6099 or email email@example.com.
|Reviewing the plan||The Waimea College Emergency Plan is reviewed and updated every term and as required.
The BOT Policy is Reviewed every 3 years.
|Communication in an emergency||Waimea College will communicate with parents and caregivers in an emergency via:
|Authorised persons to uplift your child||We will only release children to people already approved by the parent/caregiver for that purpose and as listed on our database.
Parents and caregivers can amend the list of people approved to uplift their child in an emergency: please contact the Main Office to update your details – 544 6099 or email firstname.lastname@example.org.
|Evacuations||The evacuation sites are the Tennis Courts and top fields at the back of the Campus.
In the event of an emergency or disaster situation arise at school while students are on site, it is our responsibility to keep our school community safe and at school until they can be released safely.
RELEASE OF YOUR DAUGHTER/SON IN AN EMERGENCY SITUATION Decisions regarding the release of students will be made by the school, dependent on the level of risk to student safety. If there is any foreseeable risk, students will be cared for at school until collected by you or a person identified by you as being able to collect on your behalf. In the event of a Local or Regional Civil Defence emergency, for example earthquake or flooding when school is the safest place, all students will be kept at school until collected. The time of release and collection may be directed by Civil Defence and/or the NZ Police.
Please impress upon your teenager the need for them to follow the directions of any school personnel in times of an emergency and not to leave the school grounds until officially signed out. In some situations, it may be difficult to communicate and we may not be able to release students to persons other than those you have identified on the school emergency contact information, (updated at your request).
Please advise the school office if both primary contacts for your teenager are out of town and whom we should contact in your absence in an emergency. During an extreme emergency, students will be released from a designated collection point. This is the tennis courts or the gymnasium. When the dangerous incident has subsided, the “all clear” will be advised by Civil Defence or NZ Police, and we will begin contacting caregivers.
ILLNESS, PANDEMIC OR CONTAGIOUS DISEASE There will always be the threat of a pandemic on a local, national, or global scale. In the early stages of any threat to student safety we will communicate the risks and school procedures to you. These will range from hygiene and sickness strategies to school closure. If there is an outbreak of a contagious disease in or around a country or region your teenager or family members have visited, we ask that parents consider the other members of our school community in determining whether their teenager should have a time of isolation from others at school.
If there is a perceived high risk to New Zealanders of a contagious disease, we will follow the recommendations of health professionals and government agencies. Parents travelling/living overseas should ensure they have personal plans for the care of their teenager should there be a need to close the NZ border and/or the school.
|Shelter in place and lockdown||
|Reunification process||We close the school if there is a risk to student and staff health and safety, either within the school or getting to and from school. Where possible, we will notify parents/caregivers prior to the beginning of the school day. Notification will be through email, school website and our School App or text to cell phone. Closure is generally due to extreme weather, or if the school environment is dangerous to students or we have no essential services for an extended length of time. If school closes during a school day, Year 9 and 10 students will be kept at school until collected or released if the bus service is running. Years 11 to 13 students will be released when time allows, and it is safe to travel for those students who have their own means of transport. NB: Please note when there has been consistent rain during a school day, we will shorten the lunch break and school will finish at 3.00pm. There will be no change to bus timetables.|
|Supporting children after an emergency event||
If you would like any further information about our emergency management planning – please contact the Main Office or to update your details – 544 6099 or email email@example.com
- NCEA Parents Evening: 3 March **POSTPONED TILL 10 MARCH**03 Mar 2021
- Athletic Championships: 4 March **POSTPONED TILL 9 MARCH**04 Mar 2021
- Athletic Championships: 9 March09 Mar 2021
- NCEA Parents Evening: 10 March10 Mar 2021Please note this will only go ahead if we are back to Alert Level 1
- Year 9 Rotoiti Camp for 9A, 9B, 9R: 8 – 12 March12 Mar 2021
- Junior Meet and Greet Evening: 16 March16 Mar 2021